Closed Dates Editor

Evergreen v.2.10


Concepts

Libraries add, edit, and delete their own holiday, summer, and other special closed dates using the Closed Dates Editor. Closed dates and closed days determine days counted for loan periods, due dates, and fine accrual.

Closed dates are added instantly, and will effect future checkouts and due dates as soon as they are entered. However, if you discover wrong closed dates - resulting in wrong due dates - changing the closed date will not impact currently checked out items' due dates or fine accruals. Contact support@pls-net.org if you need assistance with bad due dates, loan periods, etc.

Bear in mind that adding new due dates or editing existing due dates should be done at least 6 weeks prior to the nearest closed date. For example, if your library is closed on President's Day in February, you will need to have the closed date entered around the first week of January.
ClosedDateEditor_Interface.png

Permissions

Closed dates can be edited by CIRC or TECH logins.

Closed days vs. closed dates

Closed days are those days on which the library is regularly closed, all year round. These closed days are set by PLS System Staff at the server level. If your library changes a closed day, for example - you have been open 7 days a week but next year will be closed all Sundays - please send an email to support@pls-net.org so we can implement that change.

Closed dates are the specific dates, such as holidays and specific days during the summer, on which your library is closed. These are managed by the library.

Summer closed days

If you are typically open 7 days a week EXCEPT during the summer, when you are closed every Saturday and Sunday, these weekend closures are treated as closed dates and must be entered individually.

Access the Closed Dates Editor

  1. Starting from a new tab, open the Admin menu
  2. Hold your mouse over Local Administration then select Closed Dates Editor
  3. The Closed Dates Editor opens in the tab

ClosedDateEditor_Access.png

Add Single Day Closing

  1. Open the Closed Dates Editor
  2. Click Add Single Day Closing
  3. Click the calendar gadget to select the date
  4. Enter a Reason for Closing
  5. Click Save
  6. At the “Closed date successfully updated” confirmation, click OK
  7. The date is added to the list of closed dates; the Add Single Day Closing form does NOT disappear OR reset
  8. Add more single-day closed dates by repeating steps 2-6

ClosedDateEditor_AddSingleDate.png

Add Multiple Date Closings

  1. Open the Closed Dates Editor
  2. Click Add Multiple Date Closing
  3. Click the calendar gadgets to select dates for the first closed day and the last closed day
  4. Enter Reason for Closing
  5. Click Save
  6. At “Closed date successfully updated” confirmation, click OK
  7. The date range is added to the list of closed dates; the Add Multiple Date Closing form does NOT disappear OR reset
  8. Add more multiple-date closed dates by repeating steps 2-6

v.2.10 Display Bug

ALERT! NOTE: in version 2.10, there is a bug in the software that results in a confusing date display of the entered closed dates. For all dates - even dates entered as a Single Date - the list displays a beginning date and time and an ending date and time, where the end date is the day after your closed date. THE ENDING DATE DISPLAYED IS NOT AN ACTUAL CLOSED DATE.

The dates you select when entering a date are correct, and the displayed date should include the following day. This is a known issue and has been reported.
ClosedDateEditor_DisplayBug.png

Delete an Existing Closed Date

  1. Open the Closed Dates Editor
  2. Find the closed date to delete in the list
  3. At the end of the closed date line, click Delete
  4. At the “Are you sure you wish to delete the selected closed date?” verification click OK
  5. At the “Closed date successfully updated” confirmation click OK
  6. The closed date disappears from the list
ALERT! NOTE: Once a year is over, you should delete the old closed dates. This will help keep track of your current closed dates.
ClosedDatesEditor_Delete.png
EvergreenWebForm
Topic Subject Circulation, Client, Special
Service Evergreen
Documentation type Procedure
Year

Includes RT Form? No
Status

Topic revision: r5 - 14 Dec 2016 - 10:35:04 - LindsayStratton
 

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